Human Resources

Job Announcement Description

Job Title:   Secretary 
Department:   Kane
Salary:     $2,343.57 per month
How to Apply:    Applications will be accepted until the position is filled and/or the posting is closed. After reviewing this job announcement, please click on the link at the bottom of the page to apply online. A resume is required with the application. Further instructions on submission of documents are available in the online application. A resume may not be substituted for an application.  

Minimum Requirements:
A high school diploma or its equivalent AND three (3) years of general office experience.  An equivalent combination of education and experience may be substituted.

Duties: 

  • Schedules and maintains calendar of meetings and events for supervisors and associated staff which may be scheduled quarterly or on an annual basis.
  • Types forms, correspondence, memoranda, letters, work orders, meeting minutes, and/or various reports for assigned supervisor.
  • Maintains various types of lists, such as residents, family contact members and addresses, time sheets, overtime, and/or work orders.
  • Answers and screens telephone calls and refers to appropriate office or individual.
  • Collects and compiles information for supervisor
  • Organizes and maintains physical and computerized files of information, such as contracts, and current licenses and certifications of staff.
  • Contacts vendors to obtain price quotes on materials or equipment needed by the work unit.
  • Files materials such as correspondence, work orders, material ordered, preventive maintenance files, schedules of equipment tests, and incident reports.
  • Greets visitors and directs them to the appropriate area or person.
  • Tracks employee evaluations and required follow-up on reports.
  • Tracks rental equipment and reconciles monthly invoices.
  • Performs related duties as assigned or directed by supervisor. 

Knowledge, Skills, and Abilities:
Knowledge of:

  • Microsoft Office
  • General office procedures
  • Regulations that govern long term care facilities, including HIPAA

Ability to:

  • Communicate well orally and in writing
  • Operate a typewriter, computer, photocopier, and fax machine
  • Work in Microsoft Office, especially Word and Excel
  • Read, write, and understand written and oral instructions
  • Relate to, and work with ill, disabled, elderly, and emotionally upset people within a long term care facility
  • Establish and maintain effective working relationships with co-workers, residents, family members, and the general public
  • Communicate effectively with various government agencies, the general public, personnel, residents, family members and visitors.

Residency: Must become a resident of Allegheny County within one (1) year of appointment.

Veterans' Preference: Will be awarded to eligible candidates.

AN EQUAL OPPORTUNITY EMPLOYER-M/F/V/D 


 
Blue Arrow  Apply Online