Human Resources

Job Announcement Description

Job Title:   Employment Representative 
Department:   Human Resources
Salary:    $2,634.40 per month maximum
How to Apply:    Applications will be accepted until the position is filled and/or the posting is closed. After reviewing this job announcement, please click on the link at the bottom of the page to apply online. A resume is required with the application. Further instructions on submission of documents are available in the online application. A resume may not be substituted for an application.    

Minimum Requirements:
Bachelor’s Degree in Human Resources, Psychology, Education, Public Administration, or a related degree.  Some experience in the field of human resources is preferred, and proficiency in Microsoft Office is a plus.  An equivalent combination of education and experience may be substituted.

Department Summary:
The Department of Human Resources services and supports Allegheny County’s most valuable asset: its workforce.  Employees’ collective knowledge, skills, and abilities are what drive the County’s success in serving the public interest.  Focus areas and core functions include staffing management, organizational and employee development, labor and employee relations, recordkeeping, diversity, payroll, and compensation and benefits.

Job Summary:
The Employment Representative is an administrative position in the Department of Human Resources.  The primary function is to perform professional administrative work in the areas of employment and selection in accordance with relevant laws, regulations, policies and merit hiring guidelines.  Duties include job analysis, recruitment, selection and research.


  • Meets with hiring department representatives to review job content, set minimum requirements and determine recruitment strategies for positions.
  • Reviews job applications to determine candidate eligibility for job opportunities.
  • Assists with the merit hiring testing process; determines type and content of examinations; prepares, coordinates  and administers exams; develops exams as needed; scores and interprets exam results.
  • Manages employment application process via internal automated application intake system and maintains application files.
  • Develops and maintains spreadsheets, databases, and other electronic and manual documentation related to the merit hiring system.
  • Maintains all examination and related files and records in accordance with applicable records retention regulations and policies.
  • Performs recruitment activities; develops job specific recruitment plans; develops marketing materials; attends job fairs, career days, etc.
  • Communicates with County departments, outside agencies and the public concerning merit hiring policies and procedures.
  • Compiles data for and generates reports (recruitment, testing, etc.) as requested or required.
  • Conducts research and coordinates projects related to employee selection and associated HR programs and services.
  • Prepares and disseminates eligibility lists, memos, etc. and drafts correspondence related to the work as requested or required.
  • Operates various office equipment (PC and peripheral equipment, copier, scanner, fax, etc.)
  • Administers examinations on evenings and/or weekends as requested or required.
  • Performs other related tasks and other duties as assigned.

Knowledge, Skills, and Abilities:
Knowledge of:

  • Principles, practices and techniques of Human Resources administration
  • Principles, practices and techniques of employee selection
  • Applicable laws, rules and regulations, and policies and procedures governing the work
  • Operations and functions of County departments
  • Recruitment process
  • Research methodologies
  • Microsoft Office (Word, Excel, Access)

Ability to:

  • Review County jobs and develop minimum requirements for positions
  • Research, design and coordinate exams
  • Design and implement recruitment plans
  • Interpret and follow applicable laws, rules and regulations, and policies and procedures
  • Respond to inquiries and resolve issues
  • Work with databases, spreadsheets and word processing
  • Efficiently and accurately organize and maintain files through manual and automated means, and prepare reports
  • Communicate effectively, both orally and in writing, with diverse groups of people
  • Maintain the confidentiality of examinations, applicant information and employee selection
  • Adjust workload to complete or assist with occasional assigned work projects and to meet required deadlines
  • Work independently and make decisions relevant to the work; also work as part of a team
  • Direct the work of others on specific projects and assignments.

Residency: Must become a resident of Allegheny County within one (1) year of appointment.

Veteran's Preference: Will be awarded to eligible candidates.


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