Human Resources

Job Announcement Description

Job Title:   Medical Secretary 
Department:   Office of the Medical Examiner
Salary:    $2,411.07 per month
How to Apply:    Applications will be accepted until the position is filled and/or the posting is closed. After reviewing this job announcement, please click on the link at the bottom of the page to apply online. A resume is required with the application. Further instructions on submission of documents are available in the online application.

Minimum Requirements:
A High School diploma or its equivalent AND One (1) year of experience in medical terminology/filing, transcription and procedures.  An equivalent combination of education and experience may be substituted.  Applicants who meet the above requirements and have a basic understanding of accounting principles and business format are preferred. 


  • Records medical and administrative information in accordance with established policies and procedures.
  • Prepares autopsy protocols.
  • Maintains logs and records; prepares billing and requests.
  • Releases photographs and microscopic slides.
  • Handles accounts receivable and payable.
  • Performs secretarial duties for pathologists and administrative staff.
  • Answers telephones and records messages.
  • Files and retrieves records; makes photocopies.
  • Directs calls to appropriate extensions.
  • Receives incoming mail.
  • Greets and directs Medical Examiner’s Office visitors and guests.
  • Prepares statements, as needed/required.
  • Performs other related duties as required or requested.

Knowledge, Skills, and Abilities:
Knowledge of:

  • Policies and procedures associated with medical record documentation
  • General office practices and procedures including filing, recordkeeping, and use of fax, copier, PC
  • Medical terminology
  • Microsoft Word & Excel

Ability to:

  • Communicate effectively orally and in writing
  • Follow written and oral instructions
  • Type 50 wpm
  • Pass a security clearance
  • Read and interpret medical reports; provide or extract information
  • Use a personal computer

Residency: Must become a resident of Allegheny County within one (1) year of appointment

Veteran's Preference: Will be awarded to eligible candidates.



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