Electronic Client and Provider Information System (eCAPS)
eCAPS provides accurate and timely client and service provider information, including information for more effective client referrals, client service delivery, and provider management. eCAPS is the umbrella application that includes: HMIS, BSU, SCU, MH provider, Batch submissions, provider reports (eCAPS/ALDA), provider extract.
Information-Systems-Access Request (ISAR) Form
The DHS ISAR eCAPS MPER HMIS form must be completed, signed and submitted by any provider required to have access to eCAPS and/or MPER. Authorized providers must also read and accept the terms of the ISAR policy. Instructions for completing the ISAR eCAPS MPER HMIS form
e-CAPS Information Exchange Specification Manual
e-CAPS Information Exchange SCU/Provider Guide
Technical Information includes hardware and software requirements, Internet connectivity procedures, file transfer protocols, and Operational Documents. Information regarding "Business Process" issues can be answered by contacting the appropriate Program Office.
Hardware and Software Documents
Details the technical requirements for accessing and using eCAPS.
Suggested Questions when Choosing an ISP
Day-to-day forms and related information.
Accessing eCAPS Reports
MH Assessment Diagnostic Information
HMIS Adult Assessment Data Fields
HMIS Census Page Instructions
HMIS Child Assessment Data Fields
Batch Submission Documents
Instructions and specifications for creating batch files from service date on your computer system to transmit to eCAPS electronically.
Batch Process Overview
Companion Guide Overview
Data Integrity Validations
File Upload Procedure
837 – Batch Certification Process
837 – Certification Request Form
837 – Companion Guide
Data File Download Documents
Technical specifications for data that can be downloaded from eCAPS for your procedure to then import into your system
Data Extract User Manual
Service Offering/Specialized Service Request Documents
BH Services & Specialized Service Codes
BH Services & Specialized Service Codes (with definitions)
MR Services & Specialized Service Codes
MR Services & Specialized Service Codes (with definitions)
To request that a new file be posted or that an old file be updated, or if you need additional information or have questions regarding any of the documents listed on this page, please contact the DHS Help Desk at 412-350-4357 option # 2.